How-to guides for SaaS renewals and spend

Short, practical answers to the questions that come up when a renewal is close: where the notice period lives, how to cancel in time, and how to cut spend without losing tools.

How-to

How to Use Vendor Outages and Status Pages in a Renewal Negotiation

Track your vendors' status pages all year, log every disruption, claim the SLA credits you are owed, and turn that record into leverage at renewal.

11 Sept 20267 min readRead

How-to

How to Update Your Procurement Checklist for AI Vendor Contracts

What to add to a SaaS procurement checklist for AI vendor contracts, who should own each addition, and where the addendum belongs in your existing workflow.

1 Sept 20265 min readRead

How-to

How to Negotiate Termination Rights Into an AI Vendor Contract

Why AI vendors resist termination for convenience, six steps to get an exit right into the contract, and the checkpoint compromise worth proposing instead.

21 Aug 20265 min readRead

How-to

How to Run a Security Review for AI Vendors (Not Just SaaS)

Seven additions that adapt a standard SaaS security review for AI vendors: training usage, model provider dependency, prompt retention, and scope of certifications.

11 Aug 20265 min readRead

How-to

How to Respond to a SaaS Price Increase Email

What to put in the reply to a SaaS price increase email, what to leave out, and why silence is read as low pushback on the vendor side.

30 Jul 20263 min readRead

How-to

How to Build a SaaS Renewal Calendar

How to build a SaaS renewal calendar keyed to notice deadlines rather than renewal dates, with owners, values, and reminders that leave room to act.

16 Jul 20264 min readRead

How-to

What to Do If You Missed Your SaaS Renewal Notice Deadline

The contract has probably already renewed. What is locked in, the five steps that still change the outcome, and how to close the tracking gap that caused it.

9 Jun 20264 min readRead

How-to

How to Negotiate a SaaS Price Increase

How to negotiate a SaaS price increase: ask what drives it, right-size before discussing rate, and start early enough to still have leverage.

19 May 20265 min readRead

How-to

How to Find Your SaaS Contract's Notice Period

Where the notice period actually lives in a SaaS contract, which keywords to search for, and how to turn it into a dated deadline you can act on.

16 Apr 20264 min readRead

How-to

How to Reduce SaaS Spend Without Cutting Tools

How to cut SaaS spend without removing tools: right-size licences, drop unused tiers, remove dormant add-ons, and renegotiate with usage evidence.

3 Apr 20264 min readRead

How-to

How to Track SaaS Renewal Dates Across Multiple Vendors

How to track SaaS renewal dates across many vendors: one centralised record keyed to notice deadlines, with an owner per vendor and reminders set well ahead.

2 Apr 20264 min readRead

How-to

How to Audit Your SaaS Spend

A step-by-step SaaS spend audit: pull every recurring payment, match it to a contract and owner, then compare contracted quantities against usage.

31 Mar 20264 min readRead

How-to

How to Cancel a SaaS Subscription Before It Auto-Renews

The sequence for cancelling a SaaS subscription before auto-renewal: find the notice deadline, use the required channel, and keep written confirmation.

23 Mar 20264 min readRead

How-to

How to Know If You're Overpaying for SaaS

Four checks that show whether you are overpaying for SaaS: licence gaps, unused tiers, price drift against usage, and overlapping tools.

2 Mar 20264 min readRead

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